This past weekend (August 4-5, 2017), we held the second annual Taylor University’s Professional Writing Conference at Taylor University.
Last year, 2016, we did our first conference. We started with zero dollars and hoped that we’d break even or perhaps have a little extra to have seed money to hold a second conference. We didn’t know if we’d make it or not … until about two weeks prior to the conference when a flurry of activity brought us above our minimum (100 attendees) and encouraged us that we were meeting a need and should hold another conference.
Which we just did.
And this time? We got to 120 … 130 … 140 registrants, plus 20 faculty and staff, and suddenly my behind-the-scenes self was worrying about having large enough rooms for breakout sessions. So I closed the conference registrations (and still let through about 10 more people who begged) and held my breath that we’d have enough space.
THEN, our main session room was determined to not be ready, so we scrambled for another room and another breakout room. Thanks to staff at Taylor U, we moved to another room (holds 190, so we were tight but had close fellowship), and located another large-enough breakout room.
Then our folks arrived. Sessions began, keynoters encouraged, faculty taught, one-on-one meetings went on in the Campus Center, books were bought, snacks were consumed, staff people ran around, and while I used the passive voice here nothing was passive at all. It was proactive, energized, encouraging, and … from my perspective … so much fun!
It’s always terrific to get to communicate and rub shoulders with authors and agents and acquisitions editors and editors in the industry — some I’ve known for years, some I’ve known of, and some I’m getting to meet for the first time. They prepare talks and handouts, they sit on panels, they talk individually to conferees in one-on-one appointments, they stay overnight in college dorm rooms — simply because they love writers. All of them are amazing professionals with a heart for helping and encouraging.
And conferees? We couldn’t do a conference without those amazing people who set aside the time and money to come to a two-day conference. These folks were appreciative, which makes it all worthwhile!
In addition, I had wonderful staff (former Professional Writing students) who spent two days running (which, as writers know, is not part of our general activity). They helped me put together conference packets, they ran to the store to purchase 160-people-worth of snack items, they checked on technology in the breakout rooms prior to each session, they got water for speakers, they ran extra copies of handouts, they carried boxes … they basically did whatever I asked them to.
And they made me laugh.
I couldn’t have run this conference without them.
If you’ve never attended a writers conference, get thee to one! They’re a great place to be with like-minded folks, discuss the craft, be encouraged, and fill your tank for a few more months of lonely writing. Conferences happen all over the country (and world) at all times of the year. Look here and here and here for some listings of conferences.
And, of course, you can always consider the 2018 Taylor University Professional Writing Conference. We’ll be here!
5 thoughts on “The Joy of Coordinating a Writing Conference”
Those purple people were awesome! Pleasant, courteous, efficient, helpful, and more.
Indeed they were! But, you know, they are Professional Writing alums, so they are awesome anyway!
A great conference that couldn’t have happened without a great director–yes, you, Linda Taylor–and your wonderful purple people. It was professional, personal and very practical. Thanks!
Thanks Jim. I’m so happy that we can meet a need and encourage writers!
What an awesome conference it was! I was blessed by the helpful spirit of everyone: the purple people, the agents and editors, and even fellow attendees. Our fellow writers seemed happy to encourage each other. Many thanks, Linda, for your hard work in making this enjoyable. I’m looking forward to the next one already!